“Opportunity doesn’t make appointments. You have to be ready when it arrives.” 

Those practical words of wisdom come from Tim Fargo, an entrepreneur, business blogger, best-selling author. (He’s also a father of triplets, so I figure he knows a thing or two about being organized and prepared). 

Through the uncertainty and economic impact from COVID-19, I find such advice particularly relevant for Canadian entrepreneurs and small business owners, especially those building or expanding their e-commerce and omnichannel business models. Which, if you’ve been following this eight-part series on how to get your company successfully selling online, should include almost every Canadian company. Companies have learned they need to adapt and pivot to rebuild and recover, as it’s become clear that buying and selling habits will never fully return to the way they were pre-COVID-19. 

You can’t open a store, online or otherwise, unless you’re prepared to fulfill the orders. So while you’re setting up your e-commerce platform with Shopify, learning how to drive customers to your site with Google, and figuring out your site’s financing and localization techniques, make sure your company is ready to act when those first orders appear. You want to make a good impression on these new customers, and if you’re out of stock or orders are delayed, they probably won’t give you a second chance. Make sure your company has the organizational, financial and operational resources required for growth.

An array of wool hats are ready for shipping.

You’ll learn all about shipping, customs, and handling returns in the next blog in this series, Getting your business ship-shape with Canada Post. But before you ship, here are some tips to help you ensure that your business is ready to rock when the orders roll in. 

Find your tribe for trade

The great thing about building a business in Canada and expanding into international markets or e-commerce is that you never have to go it alone. There’s an entire network of organizations that want to see you succeed, and lots of knowledge and guidance from them is free. Start here to get to know them and what they do so you can take advantage of their many services:    

  • Business Development Bank of Canada (BDC) offers a wide array of financing, including business loans and working capital, and they also offer advisory services to help you manage your business, increase revenues and optimize your operations. They provide coaching for small businesses, including digital programs to help future-proof your company.
  • The Trade Commissioner Service (TCS) has 1,000 trade officers in more than 160 global offices, and they can connect you with potential, local buyers, distributors, agents, government representatives and many more. They can also provide market insights, help you get started with an Export Readiness Quiz and Step-by-Step Guide to Exporting.
  • The CanExport Program provides financial support to small- and medium-sized Canadian businesses for a wide range of export marketing activities, including reimbursing 50% of eligible expenses.
  • And of course, at EDC, we’re the international risk experts. We take the worry out of dealing internationally with our risk-management, financing and working capital solutions, but we also share our knowledge and insight that comes with dealing in international markets every day. You can check out our free webinars, blogs, guides, and more through MyEDC.ca. And don’t forget to download the free EDC Export Help Hub app from the Shopify app store. The app provides trusted answers to your e-commerce trade questions, expert tips and resources and, if you can’t find the answers you need, talk to one of our expert advisors for real-world advice on how to succeed in the global market. 

Plan ahead to mitigate the financial risk

It’s true that doing business abroad comes with more risk. But with a little advance planning, these risks can be mitigated.

  • Get the financing you need with the Export Guarantee Program. EDC shares the risk with your financial institution by providing a guarantee on the money you borrow, so they’re encouraged to increase your access to working capital.  
  • Make sure you get paid and offer favourable terms to your customers for a competitive advantage. Not only will credit insurance cover your losses in the event of non-payment, but it allows you to offer more competitive terms and leverage your insured accounts receivable to raise more working capital.
  • Protect your profit margins against currency fluctuations with foreign exchange safeguards —without having to post collateral. This will also free up your cash flow for continued growth.
  • Issue letters of guarantee, without tying up your capital in collateral requirements, with an Account Performance Security Guarantee. This lets you provide a guarantee to your suppliers and negotiate more flexible terms. 
  • Get help conducting your due diligence with EDC Company InSight. This free resource lets you search and verify companies based on comprehensive data that our experts rely on every day. 
A child wears the finished wool product, a hat with pompom ears.

Localize and diversify your supply chain

To ensure you have enough inventory to fulfill orders and a way to get more product coming down the pipe, find local companies to help fulfill your supply chain—and have a Plan B for everything. Even large, well-established companies were hit hard when traditional supply-chain markets, such as China, ground to a halt when the pandemic hit. Try finding a local supplier and a back-up, and also consider using a third-party logistics provider, such as eShipper. Third-party logistics providers charge a fee, but if you have someone to take care of the logistics burden end-to-end, you can focus on growing your business and not disappoint customers so they keep coming back. 

Conduct inventory forecasting

You want to have enough stock on hand, including the ability to scale up quickly as orders grow, but you don’t want to have your money tied up in excess inventory and warehouse fees, preventing you from putting the cash to better use elsewhere. The solution is to practice accurate inventory forecasting. 

There are lots of resources to show you how to do this on the internet, but an easy first step to get a rough estimate is to look at your sales history. How many sales have you had each month over the last year, on average? Add in any sales you would have had if you hadn’t been out of stock. And don’t forget to look at seasonal boosts for your product, as well as the slow periods, and plan accordingly.  

Get packing

In addition to stocking up on inventory, you’ll want to ensure you have adequate packing materials—such as boxes, bags, or padded envelopes. To figure out the best type of packing for your product, check out Canada Post’s Packaging: What you need to know, and Mastering your e-commerce operations: Your guide to packaging.

Get familiar with the rules, regulations and logistics

Even if you’re just shipping to the United States (U.S.), remember it’s still a separate country, and you need to aware of regulatory and logistical considerations. Both the U.S. and Canada have their own set of product standards and regulations. Not only do you have to be compliant with U.S. import standards, but you also have to be aware of Canada’s export rules as well.

Let a 3PL take care of it all

Many smaller e-commerce companies find it more efficient—and even realize cost-savings—by employing the services of a 3PL, or a third-party logistics service, which integrates shipping, fulfillment, delivery and return services–into your company ecommerce platform. 

With eShipper, for example, your orders can be automatically imported from your online store and, once fulfilled by you or eShipper, tracking numbers are sent to your customers to enable door-to-door tracking. You can also have your orders picked up from your home, retail store, or warehouse.

Let’s say you want to start growing your business by shipping to the U.S., some of the benefits of using eShipper would include:

  • Discounts: There are many costs involved in shipping to the U.S. such as clearing and forwarding, but eShipper offers you up to 70% off while still providing fast-tracked deliveries to your customers. 
  • End-to-end: eShipper has developed e-commerce solutions to receive, manage, and fulfill your orders.
  • Fulfillment: eShipper can handle shipment and fulfillment for you. 
  • U.S. Food and Drug Administration (FDA) clearance: eShipper experts can help you with FDA clearance.
  • Centrally located USPS in the U.S.: Your shipment is inducted at Indiana, which is centrally located and offers a faster turnaround time.

You’re bound to have questions, and a really handy, free resource is the EDC Export Help Hub. Every day, our export advisors work with Canadian businesses to help them expand globally, and we’ve curated the answers to questions they ask us on an everyday basis, from customs, financing and paying taxes to how to succeed in the U.S., European Union and Mexican markets. And if you can’t find the answer you’re looking for, you can submit your questions directly to our advisors, and we’ll be in touch with your answer soon.

Learn more here: https://www.edc.ca/en/blog/get-your-online-store-ready-to-fill-orders.html